Terms and Conditions

 

1.       CANCELATION & REFUNDS: In the event of an Exhibitor cancellation,
the following refund policy is in place:

 

a.    30 Days Before the Show- No Refund
b.    60 Days before the Expo- 30% Refund
c.     90 Days before the Expo- 60% Refund
d.    More than 90 Days: 90% Refund
 

 

2.    GENERAL RULES.

 

1.    The Expo reserves the right to determine the eligibility of any product or service content to be displayed at the Conscious Life Expo.
2.    Exhibit space cannot be resold without prior written agreement from the Expo.
3.    Exhibitors are strictly prohibited from any on-site selling of any substance or product considered to be illegal in the State of California.
4.    Distribution of samples and literature is strictly limited to the confines of the Exhibitor’s booth.
5.    Voice and/or music amplification must be kept to a sufficiently low volume so a s not to disturb adjacent other exhibitors or attendees.
6.    Distribution of product samples and literature strictly limited to the Exhibitor booth and may not be distributed in any
common areas.
7.    Painting of signs, displays, or other objects is NOT permitted in the building. Adhesive-backed(stick-on)decals or
similar items may NOT be used on ANY Hilton walls. “Glitter” is not permitted on the carpeted areas.
8.    EN D OF SHOW: Move-out is Sunday night from show close (8pm) until midnight. Exhibitors must leave booth clean
upon move-out.
9.    Aisles and exits shall be kept clean, clear, and free of obstacles. Easels, signs, etc. shall not be placed beyond the booth area
 

 

 BOOTH CONSTRUCTION:

 

Booths – All Booths have an 8’ high Backwall and 3’ High sidewalls.
Tables- Some Tables have an 8’ high Backwall and some have 3’ Sidewalls.
Signage- All signage must be self-standing or hung from the pipe and drape. DO NOT attach anything to the Hotel walls.
                               
4.    EXHIBITOR BADGES:

 

Each Exhibitor is provided with 4 Exhibitor badges for their table or booth. Additional Exhibitor badges can be purchased for $40.

 

 
5.    SECURITY:

 

Although the Hilton and the Expo provide basic security at the event, insurance is the responsibility of the Exhibitor and is
recommended. Neither the Expo nor the Hilton are responsible for replacement of lost or stolen goods. Exhibitors are responsible for obtaining their own general liability insurance for the show dates, including move-in and move-out. Exhibitors must indemnify the Conscious Life Expo and the Hilton. Hotel for claims/suits arising from theft of exhibitor product. Be especially careful during breakdown!

 

 

6.    FINANCIAL RESPONSIBILITY:

 

Exhibitors are financially responsible for any damage caused to the pipe and drape or to any Hilton Hotel property. Do not nail, screw, staple, pin, tack, tape, or glue any materials directly to any hotel property.
 
7.    FIRE SAFETY:

 

All federal, state and city regulations pertaining to fire and safety must be adhered to (i.e. all fabrics used in booth decoration must be flame retardant). Flammable liquid, compressed combustible gas, or highly combustible or explosive material of any kind is STRICTLY AND ABSOLUTELY prohibited. Open flames of any kind (including small candles), are prohibited. Incense is not permitted.

 

 
8.    LICENSES / HEALTH DEPT

 

Exhibitors are responsible for meeting all city/state resale- licensing requirements. With regard to food, any Exhibitor giving
away or selling food, INCLUDING SAMPLES, are required to have all Health Department permits as needed. This is STRICTLY
ENFORCED by the Health Department which ALWAYS walks the Show. Exhibitors are welcome to apply directly to the Los Angeles County Health Department directly or submitting the application through Expo, which has its own event permit.

 

 
9.    FORCE MAJEURE:

 

In the event that any outside cause prevents the Exhibition, such as war, fire, any Act of God, pandemics, etc., the Management reserves the right to retain Exhibitor payments and apply them to future events.

 

 
10.  FINAL RESPONSIBILITY:

 

The Conscious Life Expo and/or the Hilton Hotel reserves the right to close any exhibit that fails to cooperate with these policies. Any questions or issues that are not specifically covered in this contract shall be subject solely to the decision of the Conscious Life Expo management or their delegate.