Dear Expo Exhibitor,

 

Thank you for participating in the February 2025 Conscious Life Expo as an Exhibitor. We love our exhibitors and are proud of all the diversity and innovation in the exhibit halls and we are h especially happy to see our regular exhibitors book with us again! Thank you.

 

To make sure we continue to attract a good attendance, we have kept the General Admission prices very low, are introducing new and exciting programs, have increased the already wide-scale distribution of the Program Guide, and anticipate significant internet marketing and radio interviews. With supportive emailing and eblasts from our speaker and exhibitor partners, we expect a large and robust attendance at the February event. How you can help?

 

Place a Banner on your website with a link to www.consciouslifeexpo.com. Help spread the word!

 

EXHIBITOR TERMS AND CONDITIONS

 

EXHIBITOR KIT 

 

Hotel Accommodations

We took possession of a large block of rooms which we have discounted for our exhibitors.

Call the Hilton at 1 310 410 4000.   Use CODE CONS

 

 

 

Exhibitor Move In

Thursday, February 6, 2025 – 3:00pm - 11:00pm

Friday, February 7, 2025 - 8:00am – 1:00pm

 

Exhibit Hall Hours

Friday 1pm – 9pm

Saturday 9am – 9pm

Sunday 9am – 8pm

 

Move Out

The Show ends at 8:00 p.m. Sunday, February 9.

Move Out must be completed that night by midnight

 

 Your Standard Booth package includes:

• 8’ high lavender back wall drape and 3' high side wall drape (not for tables in the pacific)
• 6’ draped Table (white cover)
• 2 chairs + wastebasket
• Electricity
• Full Internet Access
• 4 Exhibitor Badges (additional exhibitor badges available for $30 each - see below)
• All booths are carpeted with diffused ceiling lighting throughout the venue.

Click here for specific booth descriptions

Extra tables and chairs are available for purchase directly from the hotel. Download the PDF below to order these from the hotel

 DOWNLOAD ADDITIONAL DECORATOR SERVICES PDF

 

Badges

At Exhibitor Check In you will receive 4 Exhibitor Badges for each booth. You can keep your badge with you for the duration of the Expo or turn it in at Exhibitor Check-In if you want to leave them for another Booth worker to pick up. If someone comes to Exhibit Registration saying they are with Booth so and so, and there are no badges available, they will not be allowed in without paying the General Admission Fee for that day. Alternately you can purchase additional Exhibitor Badges for $30.00 each. 

 PURCHASE ADDITIONAL EXHIBITOR BADGES

 

Freight, Shipping, and Unloading Your Booth

You can move your own freight through the loading dock on the East side of the Hilton, or through the doors on the north and west. Please park and unload, then move your car immediately. THIS MAKES A DIFFERENCE FOR EVERYONE.

 Or you can ship your freight directly to the Hotel for delivery to your Booth. You MUST fill out and send the PDF form below directly to the Hotel.

 DOWNLOAD “SHIPPING to the HILTON” PDF

 

Food Products & Health Department

Health permits are required for ALL food handling including packaged and unpackaged samples, candy, tea, etc: anything which is ingestible is subject to Health Dept rules.  The Health Dept. WILL walk the show and stop all exhibitors from distributing food samples who are not in compliance. Beware!! Please pre-register with the Expo by filling out the form from the link below. This way we can pay the Health Department at one time and make it easier for all concerned.

 

If you are subject to Health Dept rules, AND, if you have not completed this portion of your Exhibitor Contract, please fill in the attachment linked below.

HEALTH DEPARTMENT DATA FORM TO OBTAIN TEMPORARY PERMIT

 

 Booth Signage

We will provide each booth with a pre-printed sign showing booth number only. You must provide your own signage. Banners are an inexpensive way to sign your booth and look good. NO handwritten signs will be allowed. Nothing can be taped or attached to the Hotel Walls directly. Individual Booth signage will not be permitted in the common area or hotel lobby

 

Parking

We have negotiated a flat rate with the Hilton. (No in/out privileges). Pick up your discounted Parking coupon at the Expo Registration tables in the Lobby on your way out.

If you are staying at the Hilton, you will find your parking cost on your Hilton bill. Make sure you get the EXIT ticket from the Hotel Registration.before departure. 

If you have an oversized vehicle, rooftop parking is available at the Parking Spot adjacent to the Hilton on West Century Blvd.

The Expo does not pay for Exhibitor parking.  DO NOT park in the loading docks or side and back alleys except briefly during loading and unloading.

 

 Airport Shuttle

A free Hilton shuttle bus brings guests to the Hotel from LAX every 20 minutes.

 

Business Permit

 A Business Permit is not required for businesses that operate for less than 7 days in Los Angeles County.

 

 Security

There is 24-hour security in the hotel. All Exhibit Doors are locked one hour after close until one hour before opening. However, the Plaza and Mezzanine exhibit areas do not have overnight security. DO NOT LEAVE PERSONAL PROPERTY UNATTENDED.

 

 Thank you for Exhibiting at the Conscious Life Expo