HOLD HARMLESS AGREEMENT–OUTSIDE CONTRACTORS
(rev.05/06/2022)
Hilton Los Angeles Airport
This Hold Harmless Agreement (the “Agreement”), made effective as of the latest date this Agreement is signed by the parties
hereto, is by and between the “Owner” and the “Contractor” identified in the tables immediatelybelow.
Hotel Information:
Name of “Hotel”:Hilton Los Angeles Airport
Name of Hotel “Owner”:Fortuna Enterprises
Hotel Contact Name:Josephine Dollente
Title of Hotel Contact:Events Manager
Address:5711 West Century Blvd.
City, State, Zip:LosAngeles,CA90045
Phone:310-410-6208
Fax:310-410-6177
Email:josephine.dollente@hilton.com
Group Information:
Full Legal Name of “Group”:CONSCIOUS LIFE EXPO
Group Contact Name:Robert Hanfling
Title of Group Contact:President/Managing Producer
Address:707 E. Ocean Blvd
City, State, Zip:Long Beach, CA 90802
Phone:415-238-3844
Fax:415-333-3246
Email:qs777@sbcglobal.net
Event Information:
Name of “Event”:Conscious Life Expo
Post Event to Reader Board as:Conscious Life Expo
Date(s) ofEvent:February 10-12, 2023
Outside Contractor Information:
Full Legal Name of “Contractor”:
Name of Contractor Contact :
Title of Contractor Contact:
Contractor Address:
City, State, Zip:
Phone:
Fax:
Email:
Date(s) of Services:
Description of “Services” to be Provided to Group by
Contractor on Hotel Premises:
I.SCOPE OF AGREEMENT
A.Whenever a group elects to utilize outside contractors, subcontractors or vendors on Hotel premisesduring their event,
including, but not limited to, a destination management company, audio/visual services, decorators, or others, the group mustnotify the
Hotel of its intention to use such outside providers at least ten days in advance of the event.
B.All such outside contractors retained by group must sign a hold harmless, indemnification and insurance agreement in
the form currently in use at Hotel for similar outside contractors or vendors and provide proof of insurance in amounts acceptable to Hotel
before they will be allowed to provide services on Hotel premises.
3HOLD HARMLESS AGREEMENT–OUTSIDE
CONTRACTORS
(rev.05/06/2022)
D.Certificates of Insurance must be sent to the attention of the Hotel Contact noted in the table above. Failure toprovide
evidence of such insurance will prohibit Contractor from accessing the Hotel premises.
IV.MISCELLANEOUS:
A.The Hotel is committed to a drug and alcohol free work place.In addition, it is a requirement that all persons on the
Hotel premises conduct their job duties in a safe manner. The Hotel reserves the right to require Contractor’s operations to cease at any
time if, in the Hotel’s reasonable estimation, either of these two policies are not being adhered to.
B.Contractor understands and agrees that Contractor is being employed by Group and that the Hotel has no relationship
with Contractor outside of the fact that some of the Services that Contractor is providing to Group will be performed or utilized at the Hotel.
Contractor acknowledges and agrees that Contractor has not been promised, and will not claim, any payment or consideration from Hotel
either for complying with the terms of this Agreement or for any other reason.
C.This Agreement shall be governed by and construed in accordance with the laws of the state in which the Hotel is
located. Notwithstanding termination or expiration of the Event, this Agreement shall continue to survive. This Agreement supersedes all
prior agreements between the parties concerning the subject matter hereof and constitutes the entire agreement between the parties with
respect thereto. This Agreement may be modified only with a written instrument duly executed by both of the parties. No waiver by any
party of any breach of this Agreement shall be deemedto be a waiver of any proceeding or succeeding breach; any waiver is only valid if
in writing signed by the party making the waiver. The headings and titles to the paragraphs of this Agreement are inserted for convenience
only and shall not be deemed a part of or effect the construction or interpretation or any provision hereof. This Agreement may be executed
in several counterparts, each of which shall be deemed to be an original, and all such counterparts together shall constitutebut one and
the same instrument.
D.Neither party hereto shall be deemed to be the drafter of this Agreement and, if this Agreement is construed in any court
or arbitration proceeding, said court or arbitrator shall not construe this Agreement or any provision hereof against either party as the drafter
hereof.If any phrase, clause or provisions of this Agreement is declared invalid or unenforceable by a court or arbitratorof competent
jurisdiction, such phrase, clause or provision shall be deemed severed from this Agreement,but will not affect any other provision of this
Agreement, which shall otherwise remain in full force and effect.If any restriction or limitation in this Agreement is deemed to be
unreasonable, onerous or unduly restrictive by a court or arbitrator of competent jurisdiction, it shall not be stricken in its entirety and held
totally void and unenforceable, but shall remain effective to the maximum extent permissible within reasonable bounds.
IN WITNESS WHEREOF, the undersigned expressly agree and warrantthat they are authorized to sign and enter into
this Agreement on behalf of the party for which they sign.
CONTRACTOR:
[FULL LEGAL NAME OF CONTRACTOR]
______________________________________________
HOTEL:
Fortuna Enterprises
d/b/a Hilton Los AngelesAirport
By Hilton Hotel Corporation, Managing Agent
By:By:
Name:Name:
Title:Title:
Dated:Dated:
HOTEL USE ONLY:YesNoCorrectInsurance Certificate Provided?
2HOLD HARMLESS AGREEMENT–OUTSIDE
CONTRACTORS
(rev.05/06/2022)
C.Contractor has been independently retained by Group as a contractor or vendor to provide the “Services” identified in
the table above for the “Group” identified in the table above.
D.Pursuant to the express terms and conditions of this Agreement, the Hotel agrees to allow Contractor to provide the
Services to Group at the Hotel during the Event.
II.INDEMNITY
A.Contractor including, without limitation, its affiliates, agrees to indemnify,defend and hold harmless Group, Hotel, Hotel’s
Owner(s), and HiltonDomestic Operating CompanyInc.(“Hilton”),and each of their respective members, partners, directors, officers,
owners, agents, employees, parents, affiliates, subsidiaries, insurers, successors, or assigns (collectively, the “Indemnitees”) from and
against all losses, claims, demands, actions or causes of action, liabilities, damages, fines, expenses, costs of whatsoevernature (including
reasonable attorney’s fees and costs) whether byreason of death or injury to any person or loss of or damage to any property or otherwise
(collectively, “Claims”), including Claims which may be asserted by third parties, arising out of, resulting from or in any way connected with,
in whole or in part: (a) any breach of this Agreement by Contractor; or (b) the activities of Contractor (or any of its employees, agents, or
subcontractors) at the Hotel or any related act or failure to act by Contractor or its parties (including but not limited toany omission or act
taken or committed by Contractor in any way related to the Event).
B.For the purpose of these indemnities, the activities of Contractor and its agents, employees or subcontractors on or
about the Hotel premises shall be deemed to relate to Contractor’s activities pursuant to this Agreement, whether or not such activities are
within the scope of their agency or employment.
C.In the event that any Claim is made or any action or proceeding is brought against the Indemnitees, or any of them,
the Indemniteesshall have the right to employ their own counsel and to assume their own defense in connection with any action or
proceeding to which this indemnification, hold harmless, or defense obligation would be applicable, but the reasonable fees andexpenses
of such counsel shall be borne by Contractor and shall be paid when due.
D.If for any reason the foregoing indemnifications are unavailable to the Indemnitees or insufficient to hold any of them
harmless, then Contractor shall reimburse the Indemnitees for all amounts paid or payable by the Indemnitees as a result of such Claims,
which shall include, for example, the costs of defending against any Claims because of Contractor’s failure to provide the defense
specified above. The reimbursement, indemnity and contribution obligations of Contractor under this Section shall be in addition to any
liability that Contractor may otherwise have, and shall extend upon the same terms and conditions to the Indemnitees.
III.INSURANCE:
A.Contractor understandsand agrees that in order for Contractor to be given permission by Hotel to provide Services to
Group on the Hotel premises, Contractor must meet certain insurance requirements. The amounts and types of insurance may bechanged
or increased in Hotel’s sole discretion based on the type of Services the Contractor will be providing. A current certificate evidencing the
below listed coverage is required and must be provided to Hotel at least seven (7) days prior to the Event.
•Commercial General Liability:Not less than$2,000,000combined single limit for bodily injury and property damage. This
limit is subject to change based on the scope of work.
•Commercial Automotive Liability:Not less than$1,000,000combined single limit for bodily injury and propertydamage
covering “any auto” whether owned, scheduled, leased, hired or other, if Contractor’s scope of work under this Agreement
requires or involves the ownership, maintenance or use of an auto.
•Employers Liability:Not less than $500,000 combined singlelimit.
•Workers Compensation:In the minimum amount required by the applicable Workers’ Compensation statute.In the
absence of Workers Compensation insurance in Texas, evidence of an alternative employee benefit program must be
provided, as well as proofthat Contractor has legally non-subscribed to the applicable Workers Compensation Act.
B.Contractor waives on behalf of itself and its insurers all rights against Group, Hotel, Owner and Hilton and their respective
agents, officers, directors, and employees for recovery of damages to the extent such damages are covered by Contractor’s insurance
regardless of deductibles and/or limits, if any.
C.Such insurance must name the Indemnitees identified in paragraph A of section II above asadditional insuredsunder
the Commercial General and Commercial Automobile (if applicable) liability policies on form CG 20 10 endorsement or its equivalent.